Point of sale
Fast cashier app on tablet, phone, or web with meal-count flow, drawer reconciliation, and a multi-item cart. The cashier never sees a child's eligibility status.
Built for USDA child-nutrition programs
Cafeteria POS + reimbursement claim worksheets in one platform
Trinity POS runs point of sale, eligibility, parent payments, audit trails, and reimbursement-claim worksheets for NSLP, SFSP, CACFP, and CEP. Live in days, not a school year.
- NSLP
- School nutrition core
- Days
- Typical onboarding
- 7 CFR 245.8
- Cashier privacy
trinitypos.app/service-day
Live service
Lunch dashboard
Meals served
0
+32 last hour
Edit check
Clear
No limit exceeded
Cashier view
Private
No eligibility shown
Claim worksheet rollup
Meal counts sync into worksheets.
Live counts
Washington ElementaryLunch184Edit check clear
Riverside MiddleBreakfast96Ready to close
Magnolia PrepSnack42CACFP review
Meal recorded
The cashier never sees eligibility status; the audit trail keeps the reimbursement record behind the scenes.
NSLP & School BreakfastSFSPCACFPCEPDirect Certification
Why districts switch
Legacy cafeteria software makes simple work feel heavy.
District nutrition teams should not need one tool for serving, another for eligibility, another for family deposits, and another spreadsheet for claims.
Rollouts drag on
Legacy implementations often take a quarter before every site, user, and workflow is ready.
Systems stay split
POS, eligibility, parent payments, and claim prep end up living in separate tools.
Families absorb high fees
Parent portals commonly add transaction fees in the $2.95-$3.50 range.
Teams re-key claims
Monthly meal counts are still copied into state portals by hand in many districts.
Everything in one place
The full nutrition operation, from POS to reimbursement.
Trinity replaces the patchwork with a single audit-ready system that stays practical for directors, site managers, cashiers, and families.
Eligibility & Direct Certification
Online and paper applications, automatic determinations, batch Direct Certification file import with fuzzy matching, determination letters, and verification sampling.
Reimbursement claim worksheets
Meal counts roll up into worksheets with built-in edit checks, exports, and submission history.
Parent portal
Parents can apply for benefits, view balances, add funds, set per-child spending limits, and see the weekly menu from one family account.
Reports & compliance
Meal recap, FNS-742 verification collection, daily production records, live service-day dashboard, and a tamper-evident audit trail on every record.
Multi-program, multi-site
One platform for NSLP, SFSP, CACFP, and CEP across every school. Group sites, run combined reports, and manage staff roles centrally.
Live in days
Set up district, import roster, serve meals, get reimbursed.
The implementation path is intentionally short: configure the district, load the students, invite staff, and let service-day data feed the claim workflow.
Step 01
Set up your district
Create the tenant, sites, owner account, program defaults, and current federal income guidelines.
Step 02
Import roster & set prices
Load students, confirm meal prices and charge policy, and invite cafeteria staff into role-based access.
Step 03
Serve & get reimbursed
Cashiers serve meals, parents fund accounts, and monthly reimbursement worksheets build from live meal counts.
Request a demo
See Trinity against your own sites, programs, and service-day flow.
A focused walkthrough should make the next step obvious: how lunch service, parent deposits, cashier privacy, and reimbursement claim worksheets fit your operation.
What the walkthrough covers
Built for USDA child-nutrition programs
NSLP, SFSP, CACFP, and CEP workflows
Cashier privacy controls and audit trail
Reimbursement claim worksheet flow
Simple pricing
Flat per-site pricing. Parent convenience fees stay your call.
Trinity keeps the district subscription predictable and leaves online-deposit fee policy configurable at the district level.
Per site
Customflat rate / site / month
Flat monthly fee per site with unlimited staff and students included. Built for NSLP, SFSP, CACFP, and CEP operations.
- Cashier POS for tablet, phone, or web
- Eligibility applications & Direct Certification
- Automatic reimbursement-claim worksheets
- Parent portal and online deposits
- Compliance reports and audit trail
- Unlimited staff and students
Parent payments
Configurable convenience fee
Online deposits are powered by Stripe. The processing fee is configurable per district: pass a transparent convenience fee to families, or absorb it centrally.
Set a flat or percentage convenience fee, or none at all.
Typically below the $2.95-$3.50 that legacy portals charge.
Cash and check are always accepted with no fee, as federal rules require.
Every deposit posts to the student ledger instantly.
Trinity vs. legacy
Built around the nutrition workflow instead of bolted onto it.
The comparison stays practical: no named competitors, just the operating differences districts feel during rollout, service, fee decisions, and claim prep.
Decision point
Trinity POS
Typical legacy platforms
Onboarding time
Trinity POS
Most single sites can be live within a few days after setup, roster import, pricing, and staff invites.
Typical legacy platforms
Rollouts often stretch across a quarter before every site, user, and workflow is production-ready.
Pricing model
Trinity POS
Flat monthly fee per school with unlimited staff and students included.
Typical legacy platforms
Per-student or per-seat licensing can make total cost harder to predict.
Parent payment fees
Trinity POS
District chooses a flat fee, percentage fee, or no convenience fee for online deposits.
Typical legacy platforms
Parent portals commonly add transaction fees in the $2.95-$3.50 range.
Eligibility + POS integration
Trinity POS
Eligibility, Direct Certification, POS, parent portal, and reports stay in one audit-ready system.
Typical legacy platforms
Eligibility and POS often live in separate systems that need reconciliation at claim time.
State-claim filing
Trinity POS
Meal counts build claim worksheets with edit checks, exports, and submission history.
Typical legacy platforms
Teams often re-key monthly meal counts into the state portal by hand.
Audit trail
Trinity POS
Append-only audit logs track changes for program reviews across records.
Typical legacy platforms
Evidence is often spread across POS reports, eligibility exports, and portal records.
Security & compliance
Privacy controls and evidence built into the daily workflow.
Trinity is designed for school nutrition records, cashier privacy, FERPA-aligned audit history, and program-review evidence without adding another disconnected tool.
Cashier privacy by design
The cashier app never displays a child's free, reduced, or paid status. Meal confirmation stays content-free to support 7 CFR 245.8 and protect student privacy.
FERPA-aligned audit trail
Append-only audit logs keep record changes, reviewer actions, and submission history ready for program reviews.
Tenant-isolated records
School nutrition records stay separated by district, with sensitive data encrypted at rest.
Review-ready evidence
Eligibility, claims, payments, reports, and site activity remain tied to one operational record.
FAQ
Common rollout questions.
NSLP and School Breakfast, the Summer Food Service Program (SFSP), CACFP, and Community Eligibility (CEP), plus Direct Certification and income-eligibility applications.
Most single sites are live within a few days. We create your district and first site, pre-seed federal income guidelines, and walk you through roster import, pricing, and staff setup.
No. By design the cashier app never displays eligibility status. Meal confirmation is content-free, which supports 7 CFR 245.8 and protects student privacy.
Parents add funds through the portal via Stripe. You decide the convenience fee per district: a flat amount, a percentage, or none. Cash and check are always free, as federal rules require.
Trinity builds your claim worksheets automatically with edit checks and keeps a full submission history. State-portal auto-submission is available for supported states; otherwise export and file in minutes.
Yes. Every record is tenant-isolated, sensitive data is encrypted at rest, and an append-only audit log tracks every change for FERPA and program reviews.
Ready when your sites are
Modernize cafeteria service without waiting a school year.
See Trinity POS with your own programs and sites. We will show the full flow from serving a meal to filing a claim.